Privacy policy

Last updated: 11 November 2026

This policy explains how VOLT7 ("we", "us") collects and uses personal information through the Derby Gala Dinner website, derbygaladinner.co.uk.

Who we are

Derby Gala Dinner is organised by VOLT7, 8 Mallard Way, Pride Park, Derby DE24 8GX, to raise funds for Bridge The Gap. We are responsible for the personal information you give us through this website. If you have any questions about this policy or your information, email us at hello@volt7.agency.

What we collect

When you send us an enquiry or a message through the website, we collect:

  • your name (and your title, if you give it)
  • your email address, and your phone number if you give it
  • your company name and company address, if you give them
  • what you are enquiring about (the table type, or the types of sponsorship you are interested in)
  • anything you write in the message box on the general enquiry form

We do not take payments or collect card details on this website.

How we use it

  • to reply to your enquiry
  • to arrange table bookings and sponsorship, including sending invoices
  • if you book, to contact you about the event, such as menu choices and dietary requirements
  • to tell you about future Derby Gala Dinner events and promotions

We never sell your details. If you would rather not hear from us about future events and promotions, emailhello@volt7.agency and we will stop.

Our legal basis

Under UK data protection law (UK GDPR), we use your information because you have asked us to take steps before entering into an agreement with you (a booking or sponsorship), and because we have a legitimate interest in responding to enquiries about the event and in telling people who have enquired about future events.

Who we share it with

We use a small number of service providers to run the website:

  • Resend delivers form submissions to our email inbox. The Resend account is managed by Zap Digital, who built and maintain this website for us.
  • Cloudflare Turnstile (Cloudflare, Inc.) checks that form submissions come from a person and not a spam bot. It processes information such as your IP address and browser details to do this.
  • Adobe Fonts provides the fonts used on the website.
  • IONOS hosts the website.

Some of these providers are based outside the UK. Where your information is transferred outside the UK, it is protected by the safeguards that UK data protection law requires.

How long we keep it

We keep enquiries that do not lead to a booking for up to [12 months]. If you book a table or sponsor the event, we keep your details for as long as we need them to run the event and to meet our legal and accounting obligations (usually [6 years] for invoices).

Your rights

You have the right to ask for a copy of the information we hold about you, and to ask us to correct it, delete it, restrict how we use it, or stop using it. To do any of these, email hello@volt7.agency.

If you are unhappy with how we have handled your information, you can complain to the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113.

Cookies

This website does not set any cookies of its own, and we do not use analytics or advertising cookies.

When you open an enquiry form, Cloudflare Turnstile loads to protect the form from spam. It may store information in your browser that is needed for this security check.

To stop the forms being misused, the website also keeps a scrambled record of how many enquiries have come from each visitor. It cannot be read back as an IP address and is cleared within a day.

The "View on maps" link on the event details page opens Google Maps in a new tab. Google's ownprivacy policy applies there.

Changes to this policy

If we change this policy, we will update it on this page and change the date at the top.

Reserve a table.

Please complete the form below to reserve your table. A member of our team will contact you within 24hrs to confirm.

Table type

Thank you for your interest in purchasing a table, all bookings are managed via an invoice system with full payment required to secure a booking, a booking is only confirmed upon successful receipt of payment.
Evening details such as menu choices and dietary requirements will be managed closer to the date of the event. By clicking submit you confirm your agreement to these terms.

We'll only use your details to respond to your enquiry and communicate for future events and promotions. See our privacy policy.

Sponsorship enquiry.

Thank you for your interest in sponsoring the 2027 edition of the Derby Gala Dinner, it’s thanks to our sponsors that the event is able to make such an impact.

Please complete the form below and one of the sponsorship team will reach out to you to discuss available options.

Type of sponsorship enquiry:

We'll only use your details to respond to your enquiry and communicate for future events and promotions. See our privacy policy.

Enquiry Form

get in touch. get involved.

Please complete the form below and a member of our team will contact you within 24hrs.

We'll only use your details to respond to your enquiry and communicate for future events and promotions. See our privacy policy.

Donate a place - seat or table

Donate a place for the Gala Dinner to ensure a worthy person can enjoy the evening and make a difference by raising money for Bridge The Gap.

Donate a seat or a table

Thank you for your interest in donating a seat or table. All donations are managed via an invoice system with full payment required to secure a donation, a donation is only confirmed upon successful receipt of payment.
By clicking submit you confirm your agreement to these terms.

We'll only use your details to respond to your enquiry and communicate for future events and promotions. See our privacy policy.